Every Tool Your Stores Need.
All in One Place.

Handle Every Store Operation Seamlessly

Whether it's updating pricing, setting up promotions, or managing seasonal changes, NextTask ensures your stores execute every task flawlessly across all locations.

• Attach Files to Tasks Add photos, PDF, Word, or Excel files to any task so your stores have all the reference materials and instructions they need in one place.
• Custom Categories Create and assign your own task categories to match your business needs. Organize tasks for departments, teams, or special projects for better clarity and reporting.
• Priority Setting Set task priority levels (e.g., high, medium, low) to help staff focus on what matters most. Filter and sort tasks by priority for efficient execution.
• Staggered Tasks Create tasks with step-by-step checklist items that must be ticked off before submission. Ensure every action is completed in sequence and fully documented.

Effortless Inventory Accuracy

Say goodbye to manual spreadsheets and lost count sheets. NextTask automates unit count distribution, tracks progress in real-time, and provides instant visibility into inventory levels. Small unit counts every week keep an accurate eye on losses and theft, helping you quickly spot issues and maintain tighter control over your stock.

• Automated Scheduling Set up recurring unit counts that auto-generate weekly, with the flexibility to select specific days of the week (e.g., Monday, Tuesday, etc.) for repetition. Never manually create count tasks again, they're created automatically.
• Product List Distribution Simply submit one list of all products, along with the quantity you want counted for each item. The site will randomly distribute the counts for each repeated cycle, ensuring stores receive clear instructions on what to count and how to submit results.
• Mobile Count Submission Staff complete counts on mobile devices, entering quantities directly into the website. No more paper forms or manual data entry.
• Real-Time Tracking Monitor count completion across all stores in real-time. See which stores have completed counts and follow up on pending items instantly.

Organized Request Management

End the chaos of email requests and phone calls. Centralize all store requests with proper tracking, status updates, and accountability.

• Easy Request Submission Stores submit requests for maintenance, stock orders, policy clarifications, HR requests, IT support, or approvals. Attach photos and details for context.
• Centralized Inbox Head office sees all requests in one dashboard. Filter by type, priority, or status. Nothing gets lost or overlooked.
• Status Tracking Track request status from submission to resolution. Stores see real-time updates on their requests—no need to follow up manually.
• Two-Way Communication Head office and stores can message within each request. Ask questions, provide updates, and resolve issues efficiently.

Onboarding & Upskilling

Deliver engaging training courses with chapters, images, text, videos, and downloadable files (PDFs, Excel, etc.). Each course can include quizzes with yes/no and multiple-choice (multi-select) questions to reinforce learning. Employees can redo courses at any time, and managers can track progress, quiz results, and completion rates for every staff member.

• Chapters & Multimedia: Structure courses into chapters with rich content: images, videos, and downloadable files.
• Interactive Quizzes: Add yes/no and multiple-choice (multi-select) questions to test understanding after each chapter or at the end.
• Progress Tracking: Monitor employee progress, quiz scores, and completion status in real time.
• Redo Courses: Employees can retake courses and quizzes as often as needed for mastery.

Complete Asset Visibility & Control

NextTask lets you catalog every asset across all stores, from POS systems and vehicles to fridges and safety equipment. Each asset has its own profile with detailed records, a unique printable asset code for easy physical identification, and a full activity history visible to head office.

• Rich Asset Profiles & Printable Asset Codes Record serial numbers, purchase dates, purchase prices, invoice numbers, warranty info, and attach photos. Each asset gets a unique code that can be printed with a label machine for fast on-site identification.
• Meter Readings & Usage Tracking Log multiple custom meter readings per asset: track kilometers, hours of use, temperature, cycle counts, or any measurable value. Readings can be added directly from store opening and closing checklists, keeping asset data up to date without extra effort.
• Store Requests Linked to Assets When stores log a request involving an asset, head office can see the full context: the asset's condition, prior maintenance, and usage history, all in one place. This makes it easy to decide whether a repair, service, or replacement is needed.
• Checklists Keep Asset Status Current Include asset condition checks and meter readings in your store's daily opening or closing checklists. Head office always knows the real-time state of every asset across every location.
• Expiry Date Tracking & Reminders Attach one expiry date to each asset, with a configurable label and reminder lead time. Get notified before anything lapses so you're never caught off guard by an expired licence, warranty, or subscription.
• Depreciation-Ready Records Store purchase price, purchase date, and invoice details against every asset so your finance team has everything they need to calculate depreciation and make informed budgeting, repair, and replacement decisions.

Preventive & Corrective Maintenance in One Place

NextTask covers the full maintenance lifecycle. Set up preventive maintenance rules per asset that trigger automatically, or start corrective maintenance at any time from a store request or directly from the asset page. Both flows follow the same structured path through assignment, verification, and payment, giving head office complete control and a permanent audit trail.

• Automatic Preventive Maintenance Triggers Define rules per asset: trigger a maintenance task when condition drops to poor or damaged, when a meter reading crosses a threshold (e.g. vehicle hits 10,000 km), or on a recurring date frequency (e.g. annually). Tasks are created automatically so nothing gets missed.
• Corrective Maintenance On-Demand Start corrective maintenance directly from an incoming store request or from the asset page itself. Useful when an issue arises that wasn't anticipated by a preventive schedule.
• Flexible Assignment: Store, Regional or Head Office Assign maintenance tasks to the store (ideal when staff can resolve it locally or drop the asset off), a regional manager, or a head office member (ideal when an external contractor is required). The right person is always in the loop.
• Head Office to Store Handoff When a maintenance task is managed by head office, such as coordinating a contractor visit, it can be passed to the store for photo verification and confirmation of the contractor's arrival, keeping the store informed and accountable.
• Built-in Payment Verification Every maintenance task prompts whether payment is required. If yes, a task is automatically created for a head office user to capture what was paid, who was paid, and upload the invoice, keeping a clean financial record attached to the asset's history.

Internal Collaboration & Oversight

Facilitate structured reviews and sign-offs for tasks and projects that only involve head office staff. Ensure accountability, transparency, and compliance for all internal initiatives.

• Internal Approval Workflows Route tasks and documents between departments for review and sign-off. Track who has approved, who is pending, and maintain a clear audit trail.
• In-Task Chat Request changes, add comments, and collaborate on internal projects before final approval. All feedback is logged for future reference.
• Approval Queue See all pending internal approvals in one dashboard. Prioritize, delegate, and track turnaround times for head office tasks.
• Document & Policy Sign-Off Use digital approval for new policies, compliance documents, or inter-departmental agreements. Ensure everyone is aligned before implementation.

• Regional Manager Roles Assign regional managers to oversee specific stores or areas. Ensure managers only see and manage tasks relevant to their region.
• User Assignment & Access Assign staff to stores and request categories so they only see tasks and requests related to their responsibilities.
• Custom Categories Create custom task and request categories to match your business needs. Organize workflows for departments, teams, or special projects.
• Multi-Chain Support Manage multiple retail chains or brands from a single platform. Keep data, tasks, and reporting separate for each chain.